Terms & Conditions of Engagement
1.1 These Terms and Conditions shall apply to the provision of Services by the Supplier to the Client.
1.2 In the event of conflict between these Terms and Conditions and any other terms and conditions (of the Client or otherwise), the former shall prevail unless expressly otherwise agreed by the Supplier in writing.
2.1 In this Agreement, unless the context otherwise requires, the following expressions have the following meanings:
“Business Day”: a day (excluding Saturdays) on which banks generally are open for the transaction of normal banking business;
“The Client”: means any individual, firm or corporate body (which expression shall, where the context so admits, include its successors and assigns) which purchases services from the Supplier;
“The Commencement Date”: the commencement date for this agreement as set out in the quotation for services;
“Services”: means the services to be provided by the Supplier to the Client as set out in the quotation for services;
“The Supplier”: Ascerta.
2.2 Any reference in these Conditions to a statute or a provision of a statute shall be construed as a reference to that statue or provision as amended, re-enacted or extended at the relevant time.
2.3 The headings in these Conditions are for convenience only and shall not affect their interpretation.
- The Service
3.1 With effect from the Commencement Date the Supplier shall, in consideration of the Fees being paid in accordance with the Terms of Payment will provide the services expressly identified in the quotation for services or otherwise agreed under this agreement.
3.2 The Supplier will use reasonable care and skill to perform the services identified in the quotation for services or otherwise agreed under this agreement.
3.3 The Supplier shall use all reasonable endeavours to complete its obligations under the quotation for services, but time will not be of the essence in the performance of these obligations.
4.1 The Client agrees to pay the Fees in accordance with the terms of payment.
4.2 In addition the Supplier shall be entitled to recover from the Client his reasonable incidental expenses for materials used and for third party goods and services supplied in connection with the provision of the Services.
4.3 The Client will pay the Supplier for any additional services provided by the Supplier that are not specified in the quotation for services in accordance with the Supplier’s then current applicable daily rate in effect at the time of the performance or such other rate as may be agreed. Any charge for additional services will be supplemental to the amounts that may be due for the Expenses.
4.4 All sums payable by either party pursuant to this Agreement are exclusive of any value added tax for which that party shall be additionally liable at the prevailing rate (currently 20%).
5.1 All payments required to be made pursuant to this Agreement by either party shall be made in GB pounds in accordance with the payment terms stated below and on the invoice, in cleared funds to such bank in the mainland UK as the other party may from time to time nominate, without any set-off, withholding or deduction except such amount (if any) of tax as that party is required to deduct or withhold by law.
5.2 The time of payment shall be of the essence of these terms and conditions. If the Client fails to make any payment by the due date in respect of the price or any other sum due under these terms and conditions then the Supplier shall, without prejudice to any right which the Supplier may have pursuant to any statutory provision in force from time to time, have the right to charge compensation and charge interest on a daily basis at a rate of 8% above the Bank of England base rate in accordance with Late Payment legislation. Should the Client fail to settle any accounts within the contracted timescales, the Supplier reserves the right at all times to appoint a third party debt collection agency of its choosing, for which the Client will become responsible for paying any additional collection fees set by the agency. Any interest applied in accordance with Late Payment legislation shall be calculated cumulatively on a daily basis and shall run from day to day and accrue after as well as before any judgement.
For returning clients, established as a company limited by guarantee, Plc, registered charity, local authority or other government department, of good creditworthiness and financial standing, payment of all invoices within 30 days of the invoice date;
For new clients established as a company limited by guarantee, until such times as a credit facility can be offered (as determined by the Supplier and subject to credit checking using Creditsafe), a 50% deposit will be required prior to commencement of any work, following which the balance will be required in full before the release of any written material;
For all private individual clients, a 50% deposit will be required prior to commencement of any work, following which the balance will be required in full before the release of any written material;
For clients operating a newly incorporated Limited Company created for the purpose of a specific project, WITHOUT EXCEPTION, strictly payment in full in advance of the commencement of any work, be that preparatory work, any site visit or production of written material, including technical data and/or drawings;
5.4 In all cases, irrespective of 5.3 above and subject to appropriate credit checking, we reserve the right to require payment in full on account until credit facilities can be offered. Where we cannot establish the creditworthiness of a client, payment will be required in full before commencement of any work.
5.5 Where work in relation to a project extends beyond any calendar month end, interim invoices will be raised for work stages completed either in full or in part and issued at the end of the month within which that work was completed; payment will be made in respect of any interim invoice in accordance with the aforementioned terms.
- Variation and amendments
6.1 If the Client wishes to vary any details of the Contract it must notify the Supplier in writing as soon as possible. The Supplier shall endeavour to make any required changes and any additional costs thereby incurred shall be invoiced to the Client.
6.2 If, due to circumstances beyond the Supplier’s control, it has to make any change in the arrangements relating to the provision of the Services it shall notify the Client forthwith. The Supplier shall endeavour to keep such changes to a minimum and shall seek to offer the Client arrangements as close to the original as is reasonably possible in the circumstances.
7.1 The Supplier may terminate the agreement forthwith if:
7.1.1 the Client is in breach of any of its obligations hereunder; or
7.1.2 the Client has entered into liquidation (other than for the purposes of a bona fide amalgamation or reconstruction) whether compulsory or voluntarily or compounds with its creditors generally or has an administrator, administrative receiver or receiver appointed over all or a substantial part of its undertaking or assets; or
7.1.3 the Client has become bankrupt or shall be deemed unable to pay its debts by virtue of Section 123 of the Insolvency Act 1986; or
7.1.4 the Client ceases or threatens to cease to carry on business; or
7.1.5 any circumstances whatsoever beyond the reasonable control of the Supplier (including but not limited to the termination, through no fault of the Supplier, of the service) that necessitates the termination for whatever reason of the provision of services.
7.2 In the event of termination under clause 7.1 the Supplier shall retain any sums already paid to by the Client without prejudice to any other rights the Supplier may have whether at law or otherwise.
8.1 In conformance with The Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, you have the right to cancel this contract within 14 days without giving any reason.
8.2 To exercise the right to cancel you must inform us, Ascerta, of your decision to cancel this contract by a clear statement in a letter sent by post to Ascerta, Mere One, Mere Grange, Elton Head Road, St Helens WA9 5GG or by email to email@example.com .
8.3 To meet the cancellation deadline, it is sufficient for you to send your communication concerning exercise of the right to cancel before the cancellation period has expired.
8.4 If you cancel this contract within the specified cancellation period, we will reimburse you all payments received from you in relation to the services cancelled.
8.5 We will make the reimbursement without undue delay and not later than 14 days after the day on which we are informed of your decision to cancel this contract.
8.6 We will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise; in any event you will not incur any fees as a result of the reimbursement.
8.7 If you requested to begin the performance of services during the cancellation period, you shall pay us an amount, which is in proportion to what has been performed until you have communicated to us your cancellation from this contract, in comparison with the full coverage of the contract.
Either party may sub-contract the performance of any of its obligations under this Agreement without the prior written consent of the other party. Where either party sub-contracts the performance of any of its obligation under this Agreement to any person with the prior consent of the other party, that party shall be responsible for every act or omission of the sub-contractor as if it were an act or omission of the party itself.
10.1 Except in respect of death or personal injury caused by the Supplier’s negligence, the Supplier will not by reason of any representation, implied warranty, condition or other term, or any duty at common law or under express terms of this contract, be liable for any loss of profit or any indirect, special or consequential loss, damage, costs, expenses or other claims (whether caused by the Supplier’s servants or agents or otherwise) in connection with the performance of this contract or with the use by the Client of the Services supplied.
10.2 The Client shall indemnify the Supplier against all damages, costs, claims and expenses suffered by the Supplier arising from loss or damage to any equipment (including that of third parties) caused by the Client, or its agent or employees.
10.3 The Supplier shall not be liable to the Client or be deemed to be in breach of these terms and conditions by reason of any delay in performing, or any failure to perform, any of the Supplier’s obligations if the delay or failure was due to any cause beyond the Supplier’s reasonable control.
10.4 Where the Client consists of two or more persons such expression throughout shall mean and include such two or more persons and each or any of them. All obligations on the part of such a Client shall be joint and several obligations of such persons.
- Force Majeure
11.1 Neither the Supplier nor the Client shall be liable to the other or be deemed to be in breach of the Contract by reason of any delay in performing, or any failure to perform, any of its obligations in relation to the Services, if the delay or failure was due to any cause beyond that party’s reasonable control. Without prejudice to the generality of the foregoing, the following shall be regarded as causes beyond either party’s reasonable control:-
11.2 act of God, explosion, flood, tempest, fire or accident;
11.3 war or threat of war, sabotage, insurrection, civil disturbance or requisition;
11.4 acts, restrictions, regulations, bye-laws, prohibitions or measures of any kind on the part of any governmental, parliamentary or local authority;
11.5 import or export regulations or embargoes;
11.6 strikes, lock-outs, or other industrial actions or trade disputes (whether involving employees of either the Supplier or the Client or of a third party);
11.7 difficulties in obtaining raw materials, labour, fuel, parts or machinery;
11.8 power failure or breakdown in machinery.
12.1 No waiver by the Supplier of any breach of these terms and conditions by the Client shall be considered as a waiver of any subsequent breach of the same or any other provision. A waiver of any term, provision or condition of this agreement shall be effective only if given in writing and signed by the waiving party and then only in the instance and for the purpose for which the waiver is given.
12.2 No failure or delay on the part of any party in exercising any right, power or privilege under this agreement shall operate as a waiver of, nor shall any single or partial exercise of any such right, power or privilege preclude any other or further exercise of or the exercise of any other right, power or privilege.
If any provision of these terms and conditions is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these terms and conditions and the remainder of the provision in question shall not be affected thereby.
The Supplier reserves all copyright and any other rights (if any) which may subsist in the products of, or in connection with, the provision of the Supplier’s services or facilities. The Supplier reserves the right to take such actions as may be appropriate to restrain or prevent infringement of such copyright.
- Notices and Service
15.1 Any notice or other information required or authorised by this Agreement to be given by either party to the other shall be given by:- sending by pre-paid registered post; or sending by email, facsimile transmission or comparable means of communication.
15.2 Any notice or information given by post in the manner provided by Clause 14 which is not returned to the sender as undelivered shall be deemed to have been given on the second day after the envelope containing such notice or information was so posted; and proof that the envelope containing any such notice or information was properly addressed, pre-paid, registered and posted, and that has not been so returned to the sender, shall be sufficient evidence that the notice or information has been duly given.
15.3 Any notice or information sent by telex, cable, email, facsimile transmission or comparable means of communication shall be deemed to have been duly given on the date of transmission, provided that a confirming copy of such notice or information is sent to the other party 24 hours after transmission.
15.4 Service of any document for the purposes of any legal proceedings concerning or arising out of this Agreement shall be effected by either party by causing to be delivered to the other party at its registered or principal office, or to such other address as may be notified by the other party in writing from time to time.
- Applicable Law and Jurisdiction
These terms and conditions shall be governed and construed in accordance with English and Welsh law and the parties shall submit to the non-exclusive jurisdiction of the English and Welsh courts.
Ascerta February 2023. E&OE